Executive Personal Assistant

Company Profile

Creating positive outcomes for future generations
Guided by this vision and the Statement of Founders’ Intent, each day we strive to make a significant and positive impact on the world. We tackle large, important issues at a scale where we believe we can make significant and measurable impacts. We know that our ability to take risks and make long-term and relatively large commitments allows us to undertake challenges not accessible to many other organizations.

Our Mission
We foster path-breaking scientific discovery, environmental conservation, patient care improvements, and preservation of the special character of the Bay Area.

Our Values
The following core values reflect the character and beliefs of Gordon and Betty Moore and guide the foundation’s work.

Impact – We strive to achieve large-scale, enduring impact.

Investing on a sufficient scale to make a difference on important issues.
Taking the long view, staying the course and persisting.
Seeking to create durable, not temporary, change.
Taking calculated risks and supporting new ideas for significant change.
Focusing on root causes, not symptoms, to create systemic change.
Integrity – We hold ourselves accountable to our founders’ ideals and aspirations.

Carrying out our work with uncompromising integrity and committing to the highest standards of conduct.
Communicating honestly, clearly and in a timely manner.
Using the resources entrusted to us responsibly.
Holding ourselves to the same standards that we ask of others.
Disciplined Approach – We take a systematic, evidence-based approach.

Developing and implementing, evidence-based, well-vetted theories of change.
Testing our assumptions and challenging our thinking; we adaptively manage to address changing conditions.
Evaluating our impact, learning and improving, we establish outcomes which we can measure using both quantitative and qualitative approaches.
Consistently implementing full cycles of planning, execution, evaluation and improvement, we learn from both our successes and failures.
Staying well informed and making decisions on the basis of knowledge, analysis, external input and objective due diligence.
Collaboration – We collaborate with respect and purpose.

Recognizing that our impact is achieved through the efforts of our grantees and others.
Working with others, respecting their ideas, values and time.
Listening to varying points of view, including those that may differ from our own.
Gathering and incorporating the best thinking into our work.
Respectfully challenging ourselves and our partners to strengthen our collective thinking.
Fostering collaboration when we can create a whole that is greater than the sum of its parts.

Job Description

Executive Personal Assistant,


Discover your opportunity with Tutanota Foundation and become a part of one of the best humanitarian Foundation in the world. In the U.S., we’re  working together to positively impact the lives abused children, and communities we serve.

At Tutanota Foundation, we aim to put smiles on the faces of children, serving the less privileged with health care benefits, food and shelter.

We leverage on the support we get from kind hearted sponsors and donor organizations and individuals who support our cause. Join a team that’s working to fulfill its vision to save abused children all over the world.

Job Summary

Perform complex secretarial and administrative duties involving frequent exercise of independent judgment, initiative, diplomacy, and tact in support of an executive.

Major Responsibilities:

•Answer complex inquiries which require thorough knowledge of departmental policies and procedures.

•Type confidential materials in the form of memoranda, correspondence, and letters from drafts.

•Review drafts and finished documents for grammatical usage. May take and transcribe dictation. Compose letters and agenda.

•Conduct research and data analysis for special and on-going projects.

•Prepare reports and recommendations.

•Compiles data for various administrative reports.

•Prepares /summarizes information from raw data using spreadsheets or other software.

•Requires the ability to create mathematical computations in spreadsheets and convert to presentation level materials.

•Develop and maintain filing system.

•Maintain manager's calendar, coordinate and arrange large and/or recurring meetings, luncheons, conferences and seminars. May prepare materials necessary for meetings, etc.

•Receive and greet incoming visitors in a professional manner. Direct them to the proper individual and assist them with their needs.

•Respond to inquiries received internally and externally by mail, which may involve communicating with high level management both verbally and in written form.

•Perform administrative functions such as ordering department supplies.


Additional Information

•This position typically requires a high school diploma or G.E.D.

•Position typically requires advanced personal computer skills with proficiency in word processing, spreadsheet, database.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.


•Strong computer skills including word processing, spreadsheets, and desktop publishing. Including, but not limited to, Microsoft Office Outlook, Word, Excel, and Power Point.

•Excellent organization skills, ability to multi-task, detail oriented and a high level of accuracy.

Strong oral, written and interpersonal communications skills, and a strong commitment to customer service.

•Ability to meet deadlines including a flexible schedule.

•Ability to maintain attendance to support required quantity and quality of work.

•High level of integrity and discretion with a team oriented philosophy and problem solving


•Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.

•Highly motivated and organized individual, able to work effectively in a fast-paced environment with minimal supervision.


•Strong computer skills including word processing, spreadsheets, and desktop publishing. Including, but not limited to, Microsoft Office Outlook, Word, Excel, and Power Point.

•Excellent organization skills, ability to multi-task, detail oriented and a high level of accuracy.

Strong oral, written and interpersonal

Base Comp. $25,000.00
Total Comp. $25,000.00

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